Job opportunity in Brussels: Executive Assistant at AIG Group – HR & Administration

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Ad Details

  • Ad ID: 1603

  • Added: November 27, 2021

  • Location: Brussels Belgium

  • State: All

  • City: Antwerpen

  • Views: 7432

  • Recruiting Organization: AIG Group

  • Required Education: Bachelor degree in business law, management or HR, or equivalent work experience.

  • Required Experience & Qualification: 10+ years of experience in similar role.

  • Required Language: Fluency in languages: English, French & Dutch.

  • How to Submit Application: Please submit applications to


Basic Responsibility

  • Drive the HR agenda in collaboration with consultants, screen potential candidates, interview and short list.
  • Manage C-level executives’ calendars.
  • Manage relationships with vendors and service providers.
  • Manage legal contracts. Perform review and analysis of special projects and keep the management properly informed.
  • Ensure security, integrity and confidentiality of data.

Main Responsibilities
Duties include, but are not limited to the following:

A. Assisting the CEO and COO

  • Manage the agenda of CEO and COO in terms of meetings, travel itinerary and appointments.
  •  Prepare the expense and travel reports for the CEO and COO.
  • Handle the personal taxes of the CEO.
  • Assist in presentations to the board or any relevant party.

B. Compliance and Legal

  • Follow up the execution of board directives and agreements.
  •  Insure the proper implementation of the information map (digital record keeping) policy and procedures, and audit regularly.

C. HR related tasks

  • Liaise with HR consultants and coordinate with HR managers across the group.
  • Insure proper implementation of HR policies across the group (HR Handbook).
  • Handle recruitment processes by liaising with agencies, screen potential
    candidates, interview and short list for management.
  • Oversight on the expatriate team’s logistics and administration.

Required Profile

  • Education
    Bachelor degree in business law, management or HR, or equivalent work experience.
  • Experience
    10+ years of experience in similar role.
    Technical Competencies
     Knowledge of office management responsibilities, systems and procedures.
     Excellent time management skills and ability to multi-task and prioritise work.  Attention to detail and problem solving skills.
     Excellent written and verbal communication skills.
     Strong organizational and planning skills.
     Proficient in MS Office.
     Knowledge of human resources management practices and procedures.
     Knowledge of business and management principles.
    Leadership Competencies
     Possess personal qualities of Integrity, Respect, and Commitment to corporate values and
     Vision & Direction- Aware of development in the field; ability to plan own work, with high
    attention to details needed for flawless execution.
     Leadership- Focus on goals and commitment to drive execution.
     High energy with strong drive to achieve objectives; proactive to anticipate and overcome
    obstacles; high commitment and accountability for own work.
     Solid Interpersonal, Communication, Collaboration abilities- carry on clear and effective
    written and verbal communication; demonstrate objectivity, openness and acceptance of
    others ideas.
  • Languages
     Fluency in languages: English, French & Dutch. Please submit applications to