JOB SUMMARY
We are looking for someone to be In charge of a range of administrative tasks to support the Purchasing & Sales team – Responsible for the necessary procedures required in the supply chain process; from order confirmation until arrival of goods.
Handles administrative communication with suppliers and clients.

MAIN RESPONSIBILITIES

-Thoroughly check supplier documentation and input data onto internal software
-Prepare and take care of order files and documents
-Perform self-quality checks on data entry
-Provide outstanding customer service to clients
-In coordination with the manager, and following their instruction, in charge of price calculations and offers to clients. Thereafter, to be in charge of complete follow up on the order.
-After goods are shipped, they are liable to check and approve draft documents from the supplier, and process all other essential documentation required at destination.
-Ensure that all documentations are received and sent by courier to the destinations on time.
-Check supplier invoices received, and submit to bookkeeping for payments, with follow up should specific terms be indicated.
-Follow up with Book keeping on client fulfillment of payment terms.
-Responsible for flagging and sharing any concerns or problems that may arise with documentation, errors or delays in delivery.
-Follow up and Inform supplier of any issues post delivery of the goods.
-Assist the manager as needed in report preparations, analysis tables, and so forth
-Weekly meeting with management to discuss pending matters.
-Submit weekly shipment overview on all pending orders for some destinations
-Create weekly planner forecast for products.
-Devise weekly license and Letter of Credit overview
-Submit payments schedule overview of suppliers
-File drawback claims and other documentation in proper cabinets